Effective Date: 06/09/2024

Company Name: Capital PCO Rentals (Part of Capital Cars Elmbridge Ltd)

Address: Office 5-B, Image court, 326 Molesey Rd, Walton-on-Thames KT12 3PD

Contact Information: admin@capitalpcorentals.co.uk | 02071129228 | 07780111132 | 07443343771

Website: https://capitalpcorentals.co.uk/

Section 1. General Provisions

1.1. Acceptance of Terms

By signing the Rent-to-Buy Agreement or taking possession of the Vehicle, the Renter (hereinafter referred to as the “Rentee”) agrees to be bound by the terms and conditions outlined in this document. These terms and conditions are subject to change at any time, and the Rentee will be notified of any changes via email, SMS, or through updates on the Company’s website at https://capitalpcorentals.co.uk/terms&conditions

1.2. Entire Agreement

This Agreement, along with any exhibits or appendices, constitutes the entire agreement between the Company and the Rentee concerning the subject matter herein, superseding all prior agreements, representations, or understandings, whether oral or written. Any amendments or modifications to this Agreement must be made in writing and signed by an authorized representative of each party. Please contact us immediately if you have any concerns or questions. These terms and conditions automatically replace your existing terms and conditions from 06/09/2024.

Section 2. Rental Period and Termination

2.1. Rental Period

The Rental Period is specified in the Rental Agreement and begins when the Vehicle is collected by the Rentee. The Rental Agreement terminates on the End Date as specified in the Agreement, or when the Vehicle is returned to the Company if earlier than the End Date mentioned in the Agreement.

• The standard Rent-to-Buy term is 4.5 years (54 months) from the start date of the Agreement.

2.2. Early Termination

The Company reserves the right to terminate the Agreement immediately in the event of:

• Two (2) or more missed rental payments
• Overdue PCN payments
• Overdue late payment charges
• Any other breach of this Agreement

Additional terms:

• An early termination fee of up to £1,000 will be applied.
• In case of early termination by the Rentee, at least two (2) weeks’ written notice, starting from a Monday, must be provided.

2.3. Company’s Right to Terminate

The Company reserves the right to terminate the Agreement immediately in the event of:

• Two (2) or more missed rental payments
• Overdue PCN payments
• Overdue late payment charges
• Any other breach of this Agreement
• Illegal use of the Vehicle

Section 3. Mileage Limit

3.1. Mileage Allowance (Effective from 24th May 2025 for all vehicles)

• Annual mileage allowance is 50,000 miles.
• Excess mileage will be charged at £0.20 per mile, calculated only if the full Rent-to-Buy term is not completed.

3.2. Mileage Monitoring

The Company may monitor mileage through a tracker or odometer readings during regular inspections. The Rentee is responsible for monitoring their own mileage and ensuring compliance with the mileage limit.

Section 4. Rental Fees and Payments

4.1. Initial Fee

• The initial fee is non-refundable under any circumstances.

4.2. Payment of Rental Fees

incur a £20 fee, plus £10 per day thereafter. If payment is not made within seven (7) days of the due date, the Company reserves the right to terminate the Rental Agreement and repossess the Vehicle. A fine of up to £500 may also apply.

Any rental payments, late payment charges, and other amounts will be invoiced to the Rentee and must be paid within seven (7) days. The Company reserves the right to pass unpaid invoices to a debt collection agency or initiate County Court Money Claims, which may incur additional charges payable by the Rentee.

4.3. Outstanding Invoices

All outstanding invoices—including rental payments, excess mileage charges, penalty charge notices (PCNs), late payment fees, or any other amounts owed—must be settled at the time of vehicle return. Failure to make these payments may result in additional charges and the initiation of debt collection procedures. Any associated costs or losses incurred due to non-payment will also be the responsibility of the Rentee.

Section 5. Insurance and Usage

5.1. Insurance Coverage

The Vehicle may only be used for Private Hire purposes, as stated on the insurance certificate and in line with Transport for London (TfL) guidelines. The Rentee is responsible for ensuring that the Vehicle is insured for this purpose at all times. Detailed guidance can be found on TfL’s Private Hire Vehicle Licence page.

• Insurance cover is not guaranteed for the full term. It may be affected or withdrawn due to (including but not limited to):
  • Penalty points
  • Accident history
  • TfL regulations
  • Any other relevant circumstances not listed here

5.2. Compliance with TfL Regulations

The Rentee must comply with all TfL regulations and guidelines for private hire vehicles, including maintaining a valid PCO Licence at all times. Any breach of these regulations may result in immediate termination of the Rental Agreement.

5.3. Compliance with Insurance Provider

The Rentee must comply with all regulations, guidelines, and terms and conditions set out by the insurance provider. Please contact our office if you require further details. Any breach of these obligations may result in immediate termination of the Rental Agreement.

5.4. Indemnity

Regardless of insurance coverage, the Rentee agrees to fully indemnify the Company for any loss, damage, or legal actions (including reasonable legal fees) arising from the Rentee’s use of the Vehicle. This includes, but is not limited to:

• Damage to the Vehicle
• Damage to third-party property
• Injury to the Rentee or others

5.5. Accuracy of Information

By signing this Agreement, the Rentee confirms that all information provided is accurate and true to the best of their knowledge. Any false, misleading, or careless information may result in fines, invalidate insurance coverage, and prevent the Rentee from making a claim.

Section 6. Permitted Drivers and Usage

6.1. Authorized Drivers

The Vehicle may only be driven by the Rentee. Strictly no other person is authorized to drive the Vehicle. Failure to comply will invalidate the insurance and Rental Agreement, and the Company may initiate legal proceedings to recover any losses or damages.

The Rentee is responsible for ensuring that the Vehicle is not used by anyone else. The Driver (Rentee) must:

• Hold a valid UK driving licence issued by the DVLA and must not be disqualified from holding such a licence.
• Hold a valid PCO Driver Licence issued by TfL.

The Rentee is not permitted to drive the Vehicle if any of these conditions are not met. Failure to comply may result in a fine of up to £5,000.

6.2. Usage Restrictions

The Vehicle may only be used for:

• Social, domestic, and pleasure purposes
• Carriage of passengers and/or goods for hire and reward under a valid Private Hire licence

The Vehicle must not be used for:

• Any purpose other than Private Hire
• Participation in competitions, trials, performance tests, races, or speed trials
• Off-road driving or any unauthorised activities
• Driving tuition
• Carrying more than sixteen (16) passengers plus the driver
• Carrying more passengers than permitted by the DVSA or as stated on the Vehicle logbook

6.3. Geographical Limitations

The Vehicle may only be used within the United Kingdom. It is strictly prohibited to drive the Vehicle in Europe. The Vehicle may not be sublet or loaned to any third party.

Section 7. Vehicle Condition and Maintenance

7.1. Owner’s Warranty

The Company warrants that the Vehicle is in sound and safe condition, free of any known defects that would affect safe operation under normal use, except for issues discussed and agreed with the Rentee at the start of the Agreement. The Rentee is responsible for maintaining the Vehicle in the same condition throughout the Rental Period

7.2. Vehicle Inspections

The Company may require the Vehicle to be inspected every three (3) months, with at least two (2) days’ prior notice. The Rentee is responsible for making the Vehicle available for these inspections. Any damages identified during inspections must be repaired at the Rentee’s expense.

7.3. Interior Damage

The Rentee is responsible for any damage to the interior of the Vehicle, including upholstery, dashboard, and electronic systems. All necessary repairs must be paid for by the Rentee.

Section 8. Accidents and Claims

8.1. Accident Reporting

In the event of an accident, the Rentee must report the incident to the Company within twenty-four (24) hours. The Rentee is responsible for completing any required insurance forms and cooperating fully with insurance investigations. The Rentee is not permitted to make insurance claims independently and must bring the Vehicle to a Company-designated location.

8.2. Excess Charges

• The Rentee is responsible for paying a fixed excess charge of:
  • £500 for non-fault accidents
  • 1,500 for fault accidents
• Additional charges apply as follows:
  • Windscreen replacement: £150 – £700
  • Other damages or losses (including but not limited to keys, charging cables, interior damage, or door damage) will be charged at the actual cost of repair or replacement, as determined by the Company following an assessment.

8.3. Responsibility for Damages

The Rentee is responsible for any damage to the Vehicle not covered by insurance. The Company will assess repair costs, and the Rentee will be liable to pay these in full.

8.4. Breakdown Coverage

The Vehicle is covered for breakdown assistance by RAC. In the event of a breakdown, the Rentee must either:

• Contact RAC directly using the contact details provided at the start of the hire; or
• Contact the Company’s office, where a member of staff will arrange breakdown assistance on the Rentee’s behalf.

8.5. Rentee Responsibility

The Rentee must follow all instructions provided by the Company to ensure that breakdowns or accidents are handled efficiently. Failure to comply may result in delays or additional costs, which will be charged to the Rentee. The Company will not be responsible for any additional costs unless expressly authorised in writing.

Section 9. Fines, Penalties, and Maintenance

9.1. Fines and Penalties

The Rentee is responsible for all fines, penalties, and charges incurred during the Rental Period, including but not limited to:

• Speeding fines
• Parking charges
• Congestion charges
• Airport drop-off charges (e.g. Heathrow, Gatwick, Luton, Stansted)
• Dartford Crossing charges
• Silvertown Tunnel charges
• Blackwall Tunnel charges

The Rentee must register for auto-payment where applicable (e.g. airports, Congestion Charge, tunnels) and must cancel these auto-payments when the Rental Agreement ends.

9.2. Processing Fees for Fines, PCNs, and Penalties

• A £15 processing fee will be charged for each fine, PCN, or penalty incurred.
• The Rentee must provide proof of payment or proof of a successful appeal for each PCN within sixty (60) days of its issuance.
• The Company reserves the right to withhold any deposit until all PCN-related documentation is provided.
• If the Rentee refuses liability or fails to provide sufficient proof of payment or appeal, the Company may charge the Rentee for any PCN payments or associated losses.

Summary of Rentee’s PCN Responsibilities:

• Proof of payment or appeal must be provided for all PCNs.
• Non-appealable PCNs remain the Rentee’s responsibility and must be reimbursed to the Company if paid on their behalf.
• Full liability for PCNs remains with the Rentee at all times.
• The final invoice will be issued after accounting for all unpaid invoices and PCNs.

9.3. Company’s Right to Terminate for Excessive Fines

The Company reserves the right to cancel the Rental Agreement and repossess the Vehicle if the Rentee incurs an excessive number of fines, PCNs, or penalties. Notice will be provided, and repossession will occur in accordance with this Agreement.

9.4. Vehicle Maintenance

• The Rentee is responsible for keeping the Vehicle in a roadworthy condition, including regular checks of tyres, oil, and brakes.
• The Rentee must inform the Company once the Vehicle has been driven 11,000 miles (non-Tesla vehicles only) so that servicing can be arranged at an approved garage. Failure to do so will make the Rentee fully liable for any resulting mechanical issues.
• The Vehicle must not be driven if it is damaged or faulty unless the Company’s authorised mechanic has confirmed it is safe to do so.
• Accidental damage and punctures are not covered; tyre repairs or replacements are the Rentee’s responsibility.

What’s Included (subject to the Agreement):

• Insurance (if applicable)
• Road Tax
• MOT
• PCO Licence

Not Included:

• Mechanical works, servicing, maintenance, wear and tear, or damages (these are the Rentee’s responsibility).
• If the Agreement ends early, the Rentee must return the Vehicle in the same condition as collected, without outstanding mechanical issues.

⚠️ The Company accepts no responsibility for fines, penalties, or damages caused by Vehicle failure. The Vehicle must not be driven if it shows signs of mechanical fault.

9.5. Missed Payments

• If a weekly rental payment is missed, a £20 surcharge plus £10 per day of delay will be applied until payment is made.
• Continued non-payment may result in termination of the Agreement and repossession of the Vehicle.
• If a Notice to Return the Vehicle (demand letter) is issued for any reason (including non-payment or breach of this Agreement), the Rentee must return the Vehicle immediately to the Company’s office.
• Failure to return the Vehicle will be treated as theft, reported to the police, and recovery proceedings will begin immediately. All recovery costs will be charged to the Rentee.

9.6. Reimbursement

The Company will only reimburse expenses for pre-authorised work or maintenance. To qualify, the Rentee must submit valid VAT receipts. Claims without VAT receipts will be denied. The Company reserves the right to reject any reimbursement claims not meeting these conditions.

9.7. Return of Vehicle on Demand

The Company reserves the right to request the return of the Vehicle at any time with twenty-four (24) hours’ notice.

• The Rentee must present the Vehicle at the Company’s designated location.
• Failure to return the Vehicle will result in a £390 recovery charge.
• All outstanding invoices and payments must be settled at the time of Vehicle return.

Section 10. Vehicle Tracking and CCTV

10.1. Vehicle Tracker

If the Vehicle is fitted with a tracker, the Rentee must ensure that the tracker remains installed and fully functional at all times.

• If the tracker is tampered with, disabled, or the Vehicle loses its tracking signal, and the Rentee cannot be contacted for seventy-two (72) hours, the Company may report the Vehicle as stolen.
• The Rentee will be held fully liable for any resulting losses, damages, or penalties.

10.2. CCTV Cameras

If the Vehicle is equipped with CCTV cameras, the Rentee must:

• Ensure that the cameras remain functional.
• Immediately report any malfunctions or faults to the Company.
• Take reasonable care to safeguard the CCTV equipment against loss or damage.

Section 11. Indemnity and Liability

11.1. Indemnity

The Rentee agrees to indemnify and hold harmless the Company from and against all claims, damages, liabilities, and losses arising from the Rentee’s use or possession of the Vehicle, including but not limited to:

• Damage to the Vehicle or to third-party property.
• Injury or death to the Rentee or to third parties.
• Any legal claims, proceedings, and reasonable legal fees incurred by the Company.

11.2. Liability

• The Company’s total liability under this Agreement is strictly limited to the total rental fees paid by the Rentee.
• The Company shall not be liable for any indirect, incidental, or consequential losses, including but not limited to:
  • Loss of income.
  • Business interruption.
  • Loss of business opportunities.

Section 12. Governing Law and Jurisdiction

12.1. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of England and Wales.

12.2. Jurisdiction

Any disputes arising out of or in connection with this Agreement shall be subject to the exclusive jurisdiction of the courts of England and Wales.

12.3. Dispute Resolution

Before commencing legal proceedings, the Parties shall make reasonable efforts to resolve disputes amicably through good-faith negotiation.

• If the dispute cannot be resolved through negotiation, the Parties agree to consider mediation or arbitration as an alternative to litigation.

Section 13. Return Policy

13.1. Notice for Vehicle Return

The Rentee must provide at least two (2) weeks’ notice prior to returning the Vehicle if not under a minimum-term hire.

• If the Rentee is under a minimum-term hire or if special terms are imposed in this Agreement, a longer notice period may be required.
• Failure to provide the required notice may result in additional charges or withholding of the Security Deposit.

13.2. Vehicle Condition

The Rentee must return the Vehicle in the same condition as at the start of the Rental Period.

• The Vehicle must be clean inside and out.
• All additional equipment provided (e.g., charging cables, locking wheel nut, dash cams) must be returned in full working condition.
• Failure to comply may result in additional fees deducted from the Security Deposit.

13.3. Payment of Outstanding Invoices

All outstanding invoices must be settled at the time of Vehicle return. This includes any fees, fines, penalties, or other charges incurred during the Rental Period.

13.4. Liability for Post-Return Invoices

The Rentee remains responsible for any fines, PCNs, or other penalties incurred during the Rental Period, even after the Vehicle has been returned. Such charges will be deducted from the Security Deposit or invoiced separately if the deposit has already been refunded.

13.5. Personal Belongings

The Rentee is responsible for ensuring that no personal or valuable items are left in the Vehicle at any time, including during MOT inspections, servicing, or Vehicle returns.

• The Company accepts no liability for loss, theft, or damage to personal belongings left in the Vehicle under any circumstances.

Section 14. Miscellaneous

14.1. Severability

If any provision of this Agreement is found to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect.

14.2. Notices

Any notices required or permitted under this Agreement must be given in writing and delivered to the addresses specified in the Rental Agreement or to such other addresses as the Parties may designate in writing.

14.3. Survival of Terms

Any terms of this Agreement that by their nature extend beyond its termination will remain in effect until fulfilled and will apply to the respective successors and assigns of the Parties.

14.4. Vehicle Return or Call-Back Policy

The Company reserves the right to recall the Vehicle at any time.

• Failure to return the Vehicle within the specified timeframe may result in additional charges payable by the Rentee.
• If the Vehicle is not returned on time, legal proceedings may be initiated, and the Rentee shall be responsible for all associated costs, including fees from debt collection agencies.

14.5. Electric Vehicle Range

The range of an electric Vehicle refers to the estimated distance it can travel on a fully charged battery under standardized test conditions.

• Real-world range may vary depending on factors such as:
  • Weather conditions, particularly cold temperatures
  • Vehicle load, including passengers or cargo
  • Use of climate control systems, such as heating and air-conditioning
  • Battery health and age, as performance can degrade over time
• Actual range may therefore be lower than the manufacturer’s stated figure.

Section 15. Option to Buy

• At the end of the Rent-to-Buy term, a £199 + VAT option-to-buy fee applies.
• A logbook transfer fee of £99 + VAT will also be payable.
• An early buy option is available at any time, subject solely to the price offered by the Company.

Updates

The Company reserves the right to update these Terms and Conditions at any time to reflect evolving needs and circumstances. Any updates will supersede previous versions, and the Rentee is required to accept and adhere to the new Terms and Conditions. The Rentee will be notified of updates through any available communication channel.

If the Rentee disagrees with the updated terms, they have the right to return the Vehicle with a minimum of two (2) weeks’ notice. The Rentee must notify the Company of their disagreement within five (5) working days following the publication of the updated Terms and Conditions.

The Company reserves the right to apply debt recovery fees to any outstanding invoices. Any additional charges or losses incurred during the recovery process will be the responsibility of the Rentee.

Disclaimer

By signing the Rental Agreement or taking possession of the Vehicle, the Rentee confirms that they have read, understood, and agree to be bound by these Terms and Conditions. The Rentee also confirms that all information provided in the application is accurate and complete.

Company Representative Name: Imran Qureshi

Date: 06/09/2024

Capital Pco Rentals ( Part of Capital Cars Elmbridge Ltd )

Copyright (c) 2025 All rights reserved

CAPITAL CARS ELMBRIDGE LTD

Registered Company number 13845774. VAT number 487016574

Capital PCO Rentals is the trading name of Capital Cars Elmbridge Ltd, specialising in the rental of fully Transport for London (TfL) licensed Private Hire (PCO) vehicles across London.